Quick fixes are just the ticket at Toronto Pearson International Airport

Profile picture for user jtwentyman By Jessica Twentyman August 7, 2019
Summary:
A new cloud-based service management system from Symphony SummitAI has drastically slashed mean time to repair (MTTR) rates at the airport.

toronto pearson

At Canada’s busiest airport, Toronto Pearson, staff are even busier than usual, dealing with the impact of what has been predicted to be a record-breaking summer travel season. Between Canada Day on July 1 and the Labor Day weekend, running from 31 August to 2 September, some 10.7 million passengers are expected to arrive or depart through the hub, which its leaders like to call ‘Canada’s front door’. That’s up 11% on the equivalent 2016 period.

Despite the pressure to make sure that passenger journeys run as smoothly as possible, John Thompson seems to relish the challenge of keeping a vast array of IT systems up and running. He’s associate director of information services delivery for the Greater Toronto Airports Authority (GTAA), the airport’s operator, and as such, these systems include software and hardware relating to check-in desks and kiosks, baggage systems, customs operations, air conditioning and the airport’s control towers. He says:

You know, the neat thing about this job is that the airport is a city within a city. A big busy airport has almost everything a big city might have, so it’s an interesting, diverse place to work. And running an airport is basically a game of flow, making sure people flow in and flow out. Anytime you have an interruption to IT systems that prevent that flow from travelling smoothly, that’s when things hit the fan, so to speak.

Metrics that matter

It’s no surprise, then, that metrics play a huge part in Thompson’s work and that of the team he oversees from outsourcing specialist Wipro. The big ones to watch, he says, are first call resolution (FCR) rates and mean time to repair (MTTR):

I see these metrics as my report card. I could be the nicest guy in the world, everyone could be saying, ‘Wow, what a great guy’, but the truth is that how nice I am doesn’t really matter. What matters is that I can get the job done quickly - and once it’s fixed, I keep it running.

In order to track those metrics and keep improving on results, Toronto Pearson has recently implemented service desk software suite Symphony SummitAI, going live in January 2019. Since doing so, FCR has reached as high as 81%. MTTR, meanwhile, has dropped to 43 minutes per machine in May this year, compared to 3 hours and 40 minutes per machine in the May 2017 period. Symphony SummitAI, a cloud-based, AI-enabled service management solution, replaces an elderly HP Service Anywhere system at the airport.

A big draw for Toronto Pearson, says Thompson, was the speed with which the cloud-based platform could be implemented, but Symphony SummitAI’s AI capabilities are just as important. For example, a digital agent named CINDE uses natural language processing to act as the airport’s front-line response unit, resolving up to 30% of repetitive and manual tasks immediately, but also categorizing and prioritizing tickets and assigning them to human counterparts based on what it has learnt from past tickets and agent behaviour data. Says Thompson:

That’s very cool, but what I’m really looking forward to with the AI capabilities is when Symphony Summit begins reading our databases to help us with understanding the problems that we’re not yet seeing. To me, that’s the strength of AI in the future - telling us what we didn’t already know.

The mobile app, meanwhile, means that engineers can close a ticket the moment they’ve finished a job, regardless of where they are situated in the airport - for example, next to a newly fixed check-in kiosk in the pre-security Departures area.

In the future, Thompson is looking to expand the airport’s use of Symphony SummitAI to in areas including change management and asset management. In asset management, for example, he’s looking to tag all assets as configuration items (CIs) in tickets, so that he can link CIs and tickets within the configuration management database (CMDB) to understand the relationship between assets and issues more exactly:

That’s really important to us, because let’s face it, I’m not in business because I love ticketing or ticketing software. I’m in business to get things fixed. Ticketing’s just a means to an end for me, but this is really helping us track fixes and show that we’ve got them done, quickly and effectively.